Free calculator for therapists

Profit Planning Calculator for Therapists

Find out what your private practice can actually earn, and what to change to earn more.

You started a private practice to help people. The financial side was probably not the plan. This calculator does the math you've been putting off: how much you can realistically make based on your rates, your client load, and your insurance mix. Plug in your numbers and we'll tell you what's possible, plus the three levers that move the dial fastest.

Your practice

Practice type

Solo Group

Do you see clients yourself?

Number of clinicians (including you)

Your clients per week

Your own caseload. Drop it below your associates' if you spend part of the week running the practice.

Clients per clinician per week

Industry standard for a full caseload is 22-25.

Session length

Your rates

Average private pay rate per session

Your own private pay rate per session

What you charge for your own sessions. Many owners charge more than their associates.

Average insurance reimbursement per session

% of clients on private pay

Your take as the owner (% of practice profit)

Typical owner split when associates are W-2 employees: 30-40%.

Your numbers

Monthly revenue

Before overhead and taxes

Monthly profit

After overhead, before tax

Annual owner income

Pre-tax estimate

Your three biggest levers

The fastest ways to grow what you take home, ranked by impact.

Raise your private pay rate by 10%

+$0/month

Shift 10 points of mix toward private pay

+$0/month

Add one client per clinician per week

+$0/month

See your three biggest levers

Enter your name and email and we'll show you which changes will move your numbers fastest, plus send you our quarterly tax checklist for therapists.

Want help getting from where you are to where you want to be?

Book a free, no-pressure call. We'll look at your actual books and tell you what's realistic.

Book a Let's Chat Call

TL;DR: Knowing your number is the first step. Hitting it is what we help with.