Running a private practice is a lot more than just therapy sessions.
There’s scheduling, billing, notes, content, emails… and let’s be honest, it can all get a little overwhelming. The good news? AI has gotten way better lately, and some of these new tools can take real work off your plate.
Whether you’re a solo therapist or running a growing practice, here are five AI tools for therapists worth checking out.
These aren’t hype-y “robots will replace us” tools.
They’re more like behind-the-scenes helpers so you can spend more time with your clients (and maybe even take a lunch break).
1. SuperBill – for handling insurance stuff without the stress
If you’re out-of-network but still want to help your clients get reimbursed, SuperBill is a lifesaver. It uses AI to help submit insurance claims for your clients. You send a superbill, and it takes care of the rest… no follow-up calls, no paperwork pileup.
It makes it way easier to offer “insurance support” without adding more admin to your plate. Think of it like having a virtual billing assistant you don’t have to train.
👉Check it out: superbill.com
2. Otter.ai – for faster notes and session summaries
If you’re still spending half your evening catching up on notes… Otter might be your new best friend. It transcribes sessions (with client consent, of course), and the AI can even summarize key points or help draft your SOAP notes.
It’s not perfect but it’s surprisingly good. And when you’re staring at a blank note at 9pm, that AI draft is a solid head start.
👉Check it out: otter.ai
3. Nova AI – for easy video content (with captions and cuts!)
Trying to post helpful videos on Instagram or TikTok but getting stuck on the editing part?
Nova AI makes it so much easier. It adds captions automatically, trims awkward pauses, and helps you get polished content without spending hours learning how to edit.
If you’ve ever thought, “I want to share more on social but it takes forever,” this is worth trying.
Note: There are a few tools in this space. So if you don’t like Nova, you can check out Quso and Riverside, too.
👉Check it out: nova-ai.co
4. Jasper AI – for writing emails, blogs, or even your Psychology Today profile
Need to send a newsletter but have no idea what to say? Or want to update your website without hiring a copywriter? Jasper is a writing assistant that helps you draft clear, friendly copy fast. You give it a few prompts, and it spits out a solid rough draft you can tweak to sound more like you.
It’s great for those days when the words just aren’t flowing.
👉Check it out: jasper.ai
5. SimplePractice’s new smart features – for less time on admin
If you already use SimplePractice, you’ll want to explore their newer AI features. They’ve added smart note suggestions, session summaries, and tools that save you clicks (and brain space). It’s not quite magic but it is a step up from starting every note from scratch.
Plus, everything’s built into a system you already know, so it doesn’t feel like “yet another thing to learn.”
👉Check it out: simplepractice.com
TL;DR? You don’t need to do it all yourself.
There’s no AI tool that can replace your clinical skill or hold space for your clients like you can.
But these tools? They can help!
By taking care of some of the behind-the-scenes stuff so you can focus on what really matters.
And if you ever want to take the same approach with your bookkeeping or taxes, that’s exactly what we do at TL;DR: Accounting. We handle the financial side of your practice so you can keep showing up for your clients and your own peace of mind.
👋 Ready for financial support that’s therapist-friendly and actually helpful?
